Free Lease Tracker Template (Excel Spreadsheet, Google Sheets)

(Updated June 2025)

Hello everyone, and thanks for stopping by today. I’ve updated our lease tracker spreadsheet, and I think you’re going to love the changes. I hate how managing lease documents is such a time-consuming process, but this free spreadsheet will help you make your life easier.

I’ve added some new features to help you save time and stay organized. You can now create columns to track things like lease terms, rent payments, tenant information, and notes on the property’s location. There’s an option to customize the template to address your needs. It’s good too for it you are handling mortgage tracking, financial reporting, or preparing a balance sheet for property management companies. There are many applications to this update.

This updated lease tracker makes it super simple to organize everything in one place for easy access. It should help you stay on track with saving money and maximizing your efficiency.

Download the new lease tracker today and see how it can streamline your rental management. I hope this update makes your process smoother. Thanks again for all your feedback and support.

Download Lease Tracker Spreadsheet for Free

Google Sheets | Excel

Excel Spreadsheet Lease Tracker Template Sample

Property Name/Address	Tenant Name	Lease Start Date
Example Property 1	John Doe	01/01/2025
Example Property 2	Jane Smith	02/01/2025

Lease End Date	Monthly Rent	Security Deposit
12/31/2025	$1,200	$1,200
01/31/2026	$1,500	$1,500

Contact Information	Renewal Reminder Date	Notes/Additional Details
[email] [phone]	11/01/2025	None
[email] [phone]	12/01/2025	Follow up on payment

This free lease tracker spreadsheet is a great document for landlords and property managers. This’ll help you to stay organized while managing multiple properties or buildings. It helps you collect rent, track lease information, and organize items like the lease amounts and the property type. This makes it easier for your to have accurate data ready to go. The spreadsheet pairs easily with other related templates to make it easier in every aspect of your property management tasks.

Please Continue to Check Back for Updates to this Free Lease Tracker Spreadsheet

Thank you, again, for stopping by today. As is tradition, I’m continuously working to improve the lease tracker and add features that organize your tasks for property management. This can include things like refining tools to track lease documents, rent payments, tenant details, and financial reporting. Keep checking back for more updates, and please share any feedback you have. I truly value your input.

Free Ideas and Tips for Tracking Leases from Tenants

Make Sure to Use a Lease Tracker Template

I like to use a lease tracker template to record all the lease details in one place. This helps you stay nicely organized. You’ll be able to quickly reference critical information like lease start dates, end dates, and rent due dates. You never know when you need to have all of that information ready to go.

Strive to Keep Tenant Information Centralized

A tenant’s lease details can change quickly, so make sure you maintain a detailed account of tenant contact information, lease agreements, and communication logs. This means you’re prepared to address any questions or issues very quickly. This also is a good professional best practice.

Always Monitor Lease Renewals Proactively

You’re going to want to set reminders and/or use automated apps or software to help you track upcoming lease renewals. You should try staying ahead of deadlines; this allows you to renegotiate terms and avoid gaps in rental income.

Document Storage and Track Payments Regularly

You should keep an updated record of all rent payments and note any late fees or discrepancies. This helps keeps you consistently focused on collecting rent and can referencing payment histories if needed. This also keeps things documented. You’ll want to know any quality problems related to payment issues or patterns you may need to address sometime in the future.

Try to Digitize and Store Documents

I like to store lease agreements and related documents digitally in a secure platform. This helps me reduce the risk of losing paperwork. I also makes it easier to access information online at anytime.

Use Spreadsheets for Reporting and Organization

I think you will see how an Excel template can be a powerful document for creating clear, concise reports about your rental properties. Condition yourself to regularly update it with data such as rent payments, tenant balances, and lease statuses.

Leverage Tenant Management Software

I think you should consider property management tools designed specifically for landlords. These often include features to track lease details, collect rent payments, and manage tenant accounts effortlessly.

Communicate Clearly with Tenants

I always try to foster open communication with tenants about lease terms, rent due dates, and renewal processes. This minimizes confusion and builds trust, leading to smoother lease management.

Audit Lease Data Regularly

Make sure you periodically review your lease tracker for accuracy. Checking your records makes it so you’re compliant with legal obligations and reduces the risk of costly errors.

Plan for Expiring Leases

I like to start preparing months before a lease expires. Decide whether you want to renew the agreement or seek new tenants, and begin tenant searches, if needed, early to avoid vacant apartment units.

An Invitation to Join Our Real Estate Pro’s Network

Before you go, please consider this your official invite to join our community of real estate professionals. Talk to experts, share your experience, and learn valuable tips to advance your career. You can gain access to free real estate related tools. They are designed to help make your work in real estate easy.

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