Free Sample Rent Verification Letter Template (PDF, Doc)

(Updated June 2025)

Hey everyone. Thank you for checking back in here. You’ll find that I updated the rent verification form I’m so glad you found your way back here to check out our rental verification form template. I added some more language around the tenant verification form. I also added a notes section where the tenant’s previous landlord can talk about if the tenant paid rent consistently and on time. I listened to your feedback, and now I think this landlord verification form is better than ever. Any current or previous landlord can use it for free. Just make sure it applies well to your local area and laws. I made it general so that anyone can customize to fit their local needs. Once again, thank you for your feedback on this rental verification form sample! All of you are great.

Download the Free Rental Verification Letter Template

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[Your Name]
[Your Title/Role]
[Property Management Company Name]
[Office Address]
[City, State, ZIP Code]
[Contact Number]
[Email Address]

[Date]

RENT VERIFICATION LETTER

To Whom It May Concern,

This letter serves as a formal verification of the rental history for [Tenant’s Name or Legal Name], residing at [Rental Property Address]. The tenant has been renting the rental unit under a rental agreement beginning on [Lease Start Date] with a lease term of [Duration of Lease], and their current monthly rent amount is $[Rent Amount].

During their tenancy, [Tenant’s Name] has demonstrated [choosing one, e.g., ‘strong financial responsibility with consistent on-time payments’ or ‘several late payments’] for rent payments. Their payment history is as follows.

• Total Rent Paid on Time: _________________
• Late Payments (if applicable): ____________________

There have been [mention occurrence or absence of ‘property damage’] in the property during the tenant’s lease. [Tenant’s Name] has been responsible for adhering to the terms outlined in the original lease agreement and is legally obligated to follow the rules set out therein.

This verification letter is commonly requested by real estate agents, financial institutions, or potential landlords conducting tenant screening for a prospective tenant or new landlord inquiries. The provided information, including tenant details and applicant’s rental history, is based on records kept at [Property Management Company Name] in a rental verification form.

I attest that this information is accurate and complete to the best of my knowledge. If further contact details are required for clarification, please reach out to me directly at [Your Phone Number] or [Your Email Address].

Tenant’s Consent
Attached to this letter, you will find the signed tenant release form that grants written consent for us to share the above financial details, rental payment history, and related information.

Yours sincerely,
[Your Signature]
[Your Printed Name]
[Your Title/Role]

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Download Rental Verification Form Template

PDF | Microsoft Document | Google Doc

Rental Verification Form Template (PDF, Doc)

Fill out each section accurately. Both the tenant and landlord/property manager must complete their respective sections and sign at the end.

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RENTAL VERIFICATION FORM
(To be completed by Landlord/Property Manager and Tenant)

Section 1: Tenant Details

• Tenant Name(s): _________________________________
• Previous Address: _______________________________
• Date of Birth: ___________________
• Driver’s License/Passport/ID Number: _________________
• Current Employer: _______________________________
• Home Phone Number: _________________
• Cell Phone Number: _________________
• Email Address: _________________
• Confirm Email Address: _________________
• Are there other tenants sharing the property?
  [ ] No – I am the sole tenant
  [ ] Yes – Additional tenants are present
• Address of Rental Property:
• Move-In Date (MM/DD/YYYY): _________________

Section 2: Lease and Rental History

• Lease Start Date (MM/DD/YYYY): _________________
• Lease End Date (MM/DD/YYYY): _________________
• Monthly Rent Amount ($): _________________
• Deposit Amount ($): _________________

Payment History

• Does the tenant consistently pay rent on time?
  [ ] Yes
  [ ] No (If no, provide details): _________________
• Are there any unpaid charges?
  [ ] Yes (Outstanding amount $__________)
  [ ] No

Tenant Residency Status

• Is the tenant currently living in the property?
  [ ] Yes
  [ ] No

Status of Lease
[ ] Active
[ ] Expired
[ ] Terminated

Section 3: Verification by Landlord/Property Manager

• Name of Landlord/Property Manager: __________________________
• Property/Company Name (if applicable): __________________________
• Phone Number: __________________________
• Email Address (optional): __________________________

Future Rental Consideration

• Would you rent to this tenant again?
  [ ] Yes
  [ ] No (If no, provide reasoning): _________________

Additional Notes (Optional)

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Section 4: Acknowledgment and Declaration

By the Tenant(s)
I/We certify that all the information provided in this document is truthful and complete. I/We accept the responsibility for the rental and associated utility obligations of the property mentioned. I/We acknowledge and agree to abide by both the lease and utility terms as specified.

Tenant’s Signature: _______________________________
Date: _________________

By the Landlord/Property Manager:
I, as the landlord/property manager, confirm that the information provided in this form is accurate to my knowledge. I also verify the tenant’s rental history and status based on the provided details.

Landlord/Property Manager’s Signature: _______________________________
Date: _________________

Notes:

• Each party should keep a copy of this form for their records.
• Attach any needed supporting documents such as identification, lease agreements, or payment receipts.

supporting documentation if needed (e.g., ID, lease agreements, payment history).

Disclaimer – This is for informational purposes only. This should not be used as a substitute for official legal advice. Please consult with a legal professional to verify you are meeting your local legal standards. 

Instructions for Use

• Replace all placeholders (e.g., [Your Name], [Rental Property Address]) with specific personal and tenant details.
• Ensure the tenant signed a valid consent form before releasing their information to external parties.
• This own document is recommended for use by landlords, property managers, or legal professionals in a timely manner.

Thank you for choosing this residency letter template. With just a few clicks, it can be tailored to meet the commonly requested needs of property management and verification form requirements.

Important Elements of a Rental Verification Letter

Contact Details

A rental verification letter should begin with the contact details of both the landlord or property manager and the prospective landlord or organization requesting the verification. This ensures a clear line of communication if further information is needed. Including the current address of the rental property or rental unit being referenced is also critical for identification purposes.

Rental History

The tenant’s rental history is a key component of the verification letter. This section should outline the length of tenancy, any late payments, or on-time payments, and whether the tenant was considered a reliable tenant. It helps potential landlords or financial institutions to better understand the tenant’s ability to pay rent in a timely manner.

Payment History

Documenting the payment history is essential for assessing the financial responsibility of the tenant. The letter should include the rent amount paid and highlight any occurrences of additional charges, such as late fees. This provides a transparent view to the new landlord or relevant party.

Previous Landlord Information

The previous landlord’s details add credibility to the letter. Including their name, personal details, and contact number helps the prospective landlord or organization verify the information provided. This is especially useful for tenant screening or loan applications that depend on financial stability.

Verification of Tenant Consent

Obtaining the tenant’s consent with a signed form ensures the process adheres to legal obligations. Adding a clause about the tenant’s willingness to share their financial details, such as rental payment and lease term history, protects all parties involved and prevents legal disputes.

Residency Details

Including details such as the state residency, current landlord, or any other sworn statement about the tenant’s living arrangements adds another layer of formal verification. This can be helpful for situations like processing a rental application or confirming eligibility for specific housing arrangements.

Additional Notes

The rental verification should also mention circumstances like property damage, payment of security deposits, or any deviations from the rental agreement. These details provide a comprehensive evaluation of the tenant’s behavior and allow the potential tenant to stand out as a credible individual. Providing such thorough verification ensures landlords and real estate agents make informed decisions.

Please Continue to Check Back for Updates to this Free Rental Verification Form Template

Thank you for stopping by again. I’m working hard to keep improving the rental verification process and adding tools that simplify your efforts. This can include updates to the rent form, the rental history form, and any number of details to help leasing agencies handle lease violation notices. The tenant screening process has been made easier to help verify a tenant’s rental information quickly and easily. These small but powerful changes aim to make managing lease violations and tenant documentation smoother for everyone. Keep an eye out for more updates, and feel free to share any feedback. I truly appreciate your input.

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